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Tenant Move In

  • Draft a rental or leasing agreement
  • Confirm move in date with tenant
  • Review rental or lease guidelines with tenant regarding things like rental payment terms and required property maintenance
  • Ensure all agreements have been properly executed
  • Perform detailed move in inspection with tenant and have tenants sign a report verifying the condition of the property prior to move in.
  • Collect first month's rent and security deposit

Monthly Rent Collection

  • Receive rent and maintain accurate records of tenant payment history
  • Contact tenants in the event they have not paid their rent on time
  • Send out 72 Hour Notice of Termination for Non-Payment of Rent when rents have not been received by the 6th of the month
  • Enforce late fees per rental agreement

Evictions

  • File relevant paperwork to initiate and complete evictions when neccessary
  • Represent owner in court and participate in mediation on behalf of the owner
  • Coordinate with law enforcement to remove tenant and tenants possessions from unit should such action become necessary

Legal

  • Understand and abide by the latest local, state and federal legislation that apply to renting and maintaining rental properties.
  • Refer owner to a qualified attorney when necessary

Inspections

  • Perform periodic inspections (Inside and outside) on a predefined schedule looking for repair needs, safety hazards, code violations, lease violations, etc.
  • Send owner periodic reports on the condition of the property
  • Advise owners of potential and/or existing maintenance issues

Financial

  • Provide full monthly accounting of property management services
  • Make payments on behalf of owner (mortgage, insurance, HOA dues, etc.)
  • Provide detailed monthly documentation of expenses via invoices and receipts
  • Maintain all historical records (paid invoices, leases, inspection reports, warranties, etc.)
  • Provide annual reporting, structured for tax purposes as well as required tax documents including a 1099 form
  • Provide easy to read monthly cash-flow statements which offer a detailed breakdown of income and itemized expenses

Maintenance, Repairs, and Remodeling

  • Provide and oversee an in-house maintenance crew
  • Establish a preventative maintenance policy to identify and deal with repair needs
  • Provide a network of licensed, bonded and fully insured contractors who have been vetted for good pricing and good work that is up to code
  • Assign jobs to different parties (in-house employees, handyman and professional contractors) based on who will do the best job for the best price
  • Maintain outdoor areas as requested by property owner
    • Leaf and snow removal
    • Landscaping
    • Removing trash and debris
  • Maintain and monitor a 24 hour emergency repair hot-line
  • Larger renovation or rehab projects as requested by property owner
    • Provide recommendations on how the project can maximize rental income
    • Prepare preliminary cost estimates
    • Get multiple independent bids for the work
    • Act as general contractor overseeing the work